Opening Session: ADRP President, Marie Forrestal kicks off the conference and introduces an inspiring film deput, "Lifeline: The Untold Story of Saving the Pulse Survivors"
Panel of Experts: Our panel discusses factors that are changing blood donation patterns in the wake of several national tragedies.
Opening day Keynote Speaker: Eamonn Ferguson, Professor of Health Psychology
at Nottingham University. His work focuses on the psychology of blood and organ
ADRP Awards Breakfast: Recognize the outstanding accomplishments of your peers
Closing Session: Dr. Merlyn Sayers, President and Chief Executive Officer, Carter BloodCare
Blood Donor Recruitment has been evolving for the last decade, but there are ongoing pressures to become increasingly cost efficient and lean. This presentation will detail specific strategies used to reduce costs, gain efficiencies, and create a culture which allows agile responses to external factors.
What are you doing to proactively improve communications and reduce tension between recruiters and donor services at your center? In this session, the Community Blood Center of Greater Kansas City partners the Assistant Director of Recruitment and the Assistant Director of Mobiles to take an in-depth look at this issue. They will discuss what has worked well to improve relations, what they still need to work on and what are triggers for potentially problematic situations.
What do you do when you go on a trip or plan your vacation? Do you pick a location? Check out reviews? Find routes that will give you the smoothest trip? We will review a variety of resources that will assist you in planning your next blood drive and how these resources can help you identify areas through a strategic manner. Did you know that your county and government agencies can provide you with a wealth of knowledge? Do you struggle with where to hold a drive and how to prioritize where to go?
The focus of our expertise is how Bonfils Blood Center, a Blood Systems Blood Center headquartered in Denver, CO, successfully opened two fixed-sites in communities where a donor base and mobile operations already existed, and how a dedicated fixed-site recruiter collaborated with marketing, collections and call center personnel to apply innovative marketing-based tactics to foster long-term growth and sustainability to achieve draw goal.
Psychographic data (statistical data about a population’s attitudes, aspirations and other psychological motivators) combined with automated, interactive text messaging technology (aka ChatBot) can increase the likelihood of blood donors and potential blood donors of making behavioral changes that generate increased blood donations and referrals. Starting in November 2016, personalized text messaging, selectively identified based on psychographic information, was utilized to remind, recruit and reinforce actions that were deemed to be favorable for blood donors and blood donation. This technology allows for the identification of messages that are most likely to elicit a positive donation behavior and then provide similar types of messages in the future.
In this presentation, we will explore lessons learned from applying demographic, psychographic and technology variants across a donor population to achieve improved donor recruitment while decreasing recruiting costs.
If, as an industry, we want to be relevant in five, ten, or twenty years, we need to make some changes. We realize it may not be popular to approach the Association of Donor RECRUITMENT Professionals conference and say, “hey, recruitment isn’t actually the answer to our industry-wide problems.” In fact, it’s counterintuitive. But, that’s exactly what we’re here to do. We’ll make the case for engaging with your communities, for building deeper relationships, for doing community outreach WITHOUT asking for blood, and for communicating in a way that fosters genuine conversation. The strategies we’ll share aren’t about driving blood donations tomorrow, or next week, or even this summer. Instead, we’ll focus on ensuring we’re relevant as an industry in the future. These strategies are a long-term investment in your success as a blood bank and our success as an industry.
With the ongoing stresses of meeting SDP inventory demands, in 2017, Virginia Blood Services launched a mobile platelet program, and in that same summer, launched its very first mobile platelet bus, complete with all the modern conveniences. Expanding to mobile drives allows for higher conversion rates and the opportunity to educate on the specific need for particular product and blood types. Additionally, having a better understanding of the role particular donations and blood types play on patient care increases long term donor retention. The better educated a donor, the higher likelihood of returning. Starting from selective loyal donor groups and educating top performing coordinators on the need for platelets was an integral element to a successful launch. The mobile bus enhanced this program by providing additional opportunities where inside set-ups were not feasible and opportunities for smaller / underperforming donor groups to still participate in a blood program where donor centers were not conveniently located. Last year, Virginia Blood Services collected 25% of SDPs from mobile drives proving that taking platelets on the road is a successful recruitment strategy for collecting product that is in high demand.
Providing a level of service that exceeds the donor’s expectations is desired, but often new collection staff has not been trained in soft skills to enhance the donor experience. While training was desired, there was no phlebotomy-based customer service program available in the marketplace. Developing a program that would meets the needs of the blood center and the donor became paramount. The objective was to provide the frontline staff the tools to be more effective and consistent when communicating with donors, thereby improving donor relationships and increasing donor loyalty.
The Building Donor Relationships (BDR) program was launched at our blood center with the following goals in mind: Increase donor loyalty, give staff standardized means to confidently communicate with donors, help staff do their job more effectively, and successfully build donor relations. Focusing on areas that the collection staff identified as their biggest needs, the 5 hour training is delivered to staff after they have been in the field approximately 3 months. Module based training that has multiple techniques such as hands-on application, lecture, and video provide variety to cover different adult learning styles. A second course was developed based on the success of the first program, and is offered to staff after the first year. Through 2017, 169 classes have been held, training over 2,070 participants. An overview of the program, participant evaluations, and feedback will be discussed.
This session intends to educate executives, managers, leadership and staff on a process, which will improve collaboration, teamwork, staff engagement, and satisfaction in your work area. In today’s fast pace health care and business environment it is important to care for the relationships around us (self, donors, colleagues). Mass organizations are moving away from an authoritative and bureaucratic structure (Google, Yahoo, etc) and recognizing the extraordinary benefits front line staff can bring to the table when they are engaged, appreciated and included as a decision maker.
Recent donor surges and unexpected events put collections staff, components staff, laboratory staff and all other auxiliary members of the blood donation process under an incredible amount of stress and strain, but they can also be fun, rewarding and teambuilding. During my 12 years at We Are Blood we have had the opportunity to experience several donor surges and because of the lessons learned (both good and bad) we have built an SOP/process to memorialize the things that worked so that we do not have to start from scratch each time a donor surge or unusual circumstance presents itself. The purpose of this presentation is to share those lessons learned by explaining the thought process behind why we do what we do in these tough situations and to equip other managers/directors with helpful ideas they could take back, and maybe even implement within their centers to help prepare their staff for the next donor surge event.
From day 1 on the job as a technician, functional tasks are pushed and ideas for efficiency/improvement encouraged, but how does one break the barrier from one to do the other? Operational Excellence has been an idea pushed but not always fostered or nurtured. Collections habitually makes excuses that we do not have the resources to allow our technicians (the subject matter experts)to be out of production in order to utilize company time to develop and implement operation excellence. This leaves the staff feeling unheard and taken for granted, and the company using less effective practices.
What’s the answer to breaking this cycle? Leaders! The kind of leaders, who understand the importance of giving our staff a voice in how they do their job paired with a keen sense for those willing to follow through. In order to sacrifice the time of an employee in production we must believe in not only their ability but also their drive to follow through.
Maximize staff resources by implementing basic scheduling guidelines for your collection operations. Discussion will focus on creating guidelines for your center that Donor Recruitment and Collections will agree on. Some of the guidelines discussed will be; # of staff used per operation, time between shifts, length of days, and managing vacation.
This session will talk about providing leadership training to collection team members that are new to leadership, going from co-worker to leader, responsibility of team, safety, regulatory knowledge. We often promote those within our organization, which is great, but we don't always give these eager new leaders training to cope with their new position. Their attitude and performance can directly correlate with turnover in a group that has potential for high turnover. So let's invest in success of this position.
Creating the mobile collection staff schedule is like building a puzzle; Each piece fits in it’s perfect place. Unfortunately, it’s inevitable for staff to need last minute changes to the schedule and you are stuck rebuilding the puzzle piece by piece. What if you allowed them to rebuild the puzzle themselves? How do you ensure you have the coverage you need and give staff some freedom when “life happens”? Gulf Coast Regional Blood Center did just that. Come learn how they did it, what worked, what didn’t and what they learned along the way.
Sometimes change occurs in giant leaps and brings with it great reward – modernization, efficiency and enhanced customer service. In the donation operations environment staff are often hesitant and anxious in the face of this, especially if new technology is involved. When the change directly impacts the donor community further measures must be in place to ensure donor needs are understood and met. This presentation will outline the transformation of the donation collection site at Canadian Blood Services, focusing on the journey of the staff and the donors. The discussion will take us from the origins of the automation project, rooted in safety, quality and productivity goals, to the launch of a new paperless donation experience through the lens of the impacted staff and donors.
Whether it's donating blood or handing out water to donors standing in long line to donate, the public wants to do what they can to help save lives in a disaster. It is after all human nature. It is however the “blood on the shelf that saves lives”. What can the blood center do to help ensure the "gift of life" does not go to waste and blood is available on the shelf the next time we need it? This session will focus on the importance of working with local disaster organizations, the media, and hospitals to manage the message and access blood inventory needs.
Often, in the blood banking industry, what we do every day becomes rote. We move from one chair to the next, forgetting that in each of those chairs is a person who has made a conscious decision to take time out of their day to do something that is probably uncomfortable for them, or is, at the very least, inconvenient. We need to treat every single donor as if they are all that matters, and infuse a flood of appreciation and kindness in the place of the blood they are donating. We will discuss renewing our attitude every single day, understanding the donor mindset (what drives them to us), great customer service from Recruitment to Donation to Appreciation and reinforcing the altruistic motivation of giving blood in every donor.
A blood center’s PR team is trained to successfully deliver their company’s message through the media. However, it’s the actual recipients that will truly inspire someone watching at home to donate. Learn how to teach a recipient to use their real-life story as a public call to action in media interviews. This presentation will include how to find those potential speakers, and teach them how to be in front of a camera and become a strong spokesperson for your blood center.
As digital marketing becomes a more integral part of the overall marketing matrix, validating your efforts will become a critical component. Demonstrating value and progress is a must. In this presentation, we will cover actual tactics and examples for validating contribution to the bottom line. Keeping ROI top of mind will benefit any marketing professional in digital, social media and mobile marketing. A back to basics presentation with some out of the box approaches.
After much trial and error, learnings and explorations, our collaborative resource team tried new paid and unpaid advertising tactics in getting the word out this past year about blood donation and hosting blood drives. After reviewing new tools available to us, we found a 'heat mapping' of sorts to help us drive behavior and track it, learn from it and pursue new avenues not fully explored with limited budgets and resources.
In an effort to raise retention and improve morale we implemented an onboarding program which allows a new hire to be followed from their start date through their first year with CBC. This includes periodic touch points as well as development of the staff. Over the course of the last 3 years we have educated our staff better, lowered our turnover, and promoted several employees.
Let’s face it there are millions of way to successfully manage this fabulous group of individuals. We hope to instill a few key concepts in areas to focus on in order to maximize your performance from this dynamic group. As Millennial that also manage Millennial we will use the T.R.E.A.T acronym to provide insight on effective management techniques.
Thank-the-Donor is a new, online, donor and patient relationship management tool that enables patients who have been transfused to say, “Thank You” to their blood donors in an anonymous, user-friendly format. Through this novel web application, blood recipients can send special messages not only to their particular blood donor(s), but also to blood center staff, hospital staff, and even vendors who have been part of the lifesaving chain! Recruiting donors and keeping them inspired can prove to be a challenge Thank-the-Donor creates an emotional connection and reminder that a real person is on the receiving end of each donor’s gift. Nothing feels better than receiving appreciation, and, often, patients are frustrated they can’t directly express gratitude to blood donors.
Thank-the-Donor perfectly fulfills both needs. You will learn how implementing this program in your blood center will inspire everyone from your employees to your hospital customers. You can share messages of thanks directly with donors who save a life, and keep them engaged as blood donors. A vital element of the Thank-the-Donor program is its protection of both patients’ and donors’ anonymity, thus maintaining privacy. The user creates the content and volunteers to send the message of gratitude, so confidentiality rules and privacy laws are respected. Thank-the-Donor unleashes the Attitude of Gratitude--allowing a patient, family member or friend to turn a difficult situation into something positive and inspirational. "Giving blood recipients an avenue to thank their blood donor!